Detailed Answer
If you need to request estate files from a county probate division in Wyoming, you must supply enough information to let the clerk locate the correct files. Probate records—such as petitions, inventories, accountings, orders and final decrees—are court records open to the public under Wyoming law, unless sealed (Wyo. Stat. § 16-4-202).
When you submit a records request, include the following key details:
- Case Number: The unique probate or estate case number assigned by the court. This is the fastest way to pinpoint the file.
- Decedent’s Full Name: Exact legal name of the deceased individual as it appears on court documents.
- Date of Death: The decedent’s date of passing helps narrow down records when multiple estates share similar names.
- County of Filing: The name of the Wyoming county where probate was opened (e.g., Laramie County).
- Your Contact Information: Your full name, mailing address, phone number and email address so the clerk can send copies or follow up with questions.
- Type of Records Requested: Specify what documents you need—petition, order admitting will, inventory, receipts, accountings or final decree.
Optional but helpful details include the executor’s or personal representative’s name, the date probate was opened, or any alternate spelling of the decedent’s name. Provide all information in a brief cover letter or via the county clerk’s online form, if available.
Fees and Payment: Wyoming counties may charge reasonable copying fees (often per page) and a handling fee. Confirm the fee schedule on the probate division’s website or by phone. Acceptable payment methods vary by county—check for requirements such as checks payable to the county clerk.
Submission Methods: You can usually submit requests in person, by mail or via email. Some counties offer an online public records portal. If mailing, send your letter and payment to the county clerk’s probate division address. If requesting in person, call ahead to confirm office hours and any appointment requirements.
Turnaround Time: Response times vary. State law requires a prompt response, generally within days, but complex or voluminous requests may take longer. If you need records quickly, inquire about expedited processing or review.
Sealed or Restricted Records: Certain probate files may be sealed by court order—such as adoption or guardianship records. If your requested records are sealed, the clerk will inform you that you must file a motion with the court to unseal or obtain access.
Disclaimer: This article is for informational purposes only and does not constitute legal advice. Consult a qualified attorney for guidance on your specific situation.
Helpful Hints
- Visit the county clerk or probate division website first to find sample request forms and fee schedules.
- Double-check spelling and dates to avoid delays in locating the right estate file.
- Include self-addressed stamped envelopes if you want the clerk to mail back copies.
- Ask whether certified copies are needed for legal transactions (they carry an extra fee).
- If records are sealed, be prepared to file a formal motion with the district court under Wyo. Stat. § 2-1-101 et seq..
- Keep a copy of your request letter and any proof of payment for your records.