Detailed Answer
Disclaimer: This article is for educational purposes and does not constitute legal advice. Consult a qualified attorney for advice on your specific situation.
When you pursue an injury claim in Wyoming, thorough medical records and bills establish the nature and cost of your injuries. Follow these steps to gather and submit them correctly:
- Identify All Healthcare Providers
List every doctor, hospital, clinic, physical therapist or specialist who treated you after the incident. Include imaging centers and laboratories. - Execute a HIPAA-Compliant Authorization
Under federal law, you must sign a valid release. See 45 C.F.R. § 164.524 for your right to access protected health information. - Submit Written Requests for Records
Send each provider a dated, signed letter or form. Specify date(s) of treatment, type of records (e.g., progress notes, imaging, bills) and request delivery within 30 days. - Pay Reasonable Copying Fees
Wyoming law allows providers to charge up to 75¢ per page for paper copies and reasonable postage. They must waive fees if it creates a financial hardship. - Organize Records Chronologically
Group records and itemized bills by date and provider. Create a master index listing provider name, dates of service and page numbers. - Certify Records for Court (If Needed)
If you file suit, you may need certified copies. Under W.R.C.P. 45, medical records can be admitted via subpoena or certificate of custodian. - Submit to Insurance Adjuster or Court
When presenting your claim, include the index, copies of records and all medical bills. Highlight key entries showing diagnoses, treatment plans and costs. - Retain Originals and Track Deadlines
Keep the originals in a secure place. Note request dates, payment receipts and delivery confirmations to show compliance with deadlines.
Relevant Wyoming Statutes
Confidentiality of patient health care records: Wyo. Stat. Ann. § 1-20-105.
Statute of limitations for personal injury claims: Wyo. Stat. Ann. § 1-3-105 (two years).
Helpful Hints
- Use single-purpose envelopes addressed to each provider to avoid lost requests.
- Send requests by certified mail with return receipt.
- Review bills for coding errors or duplications and request corrections if needed.
- Prepare a brief cover letter summarizing your request and due date.
- Keep a digital backup of all records and correspondence.
- Consult an attorney early to identify any additional evidence you may need.