Detailed Answer
After a Utah car accident, you must gather your medical records carefully. This process helps insurers and attorneys evaluate your injury claim. Follow these steps:
1. Request Records Promptly
Contact each medical provider—hospitals, urgent care, specialists—within 30 days of treatment. Ask for a “complete medical record” covering all visits, tests, treatments, and billing statements. Utah Code §31A-22-303 requires insurers to promptly request relevant records; you can use similar timelines to guide your request. (Utah Code §31A-22-303)
2. Use Written Authorization
Fill out HIPAA-compliant release forms. Most offices supply their own forms. Ensure you sign and date each form. Keep copies for your file.
3. Organize Records Chronologically
After you receive records, sort them by date. Create a chronological binder or digital folder. Label each section: emergency care, imaging, therapy, etc.
4. Summarize Key Information
Draft a one-page summary listing dates, providers, diagnoses, treatments, and billing totals. This summary highlights your injury timeline for adjusters and attorneys reviewing your claim.
5. Submit Records to the Insurer
Send copies—not originals—to the insurance adjuster. Use certified mail or a reputable courier. Include your claim number, contact information, and a cover letter listing enclosed records. Retain delivery receipts.
6. Cite Relevant Damages Statute
Utah Code §78B-3-104 details recoverable damages in personal injury claims. Link your medical costs to this statute when discussing compensation. (Utah Code §78B-3-104)
Helpful Hints
- Keep digital backups of all records in a secure, encrypted folder.
- Track deadlines for submitting records under your insurance policy.
- Ask your attorney to review records before submission.
- Include medical bills, not just treatment notes, to prove expenses.
- Follow up with providers if you don’t receive records within 2–3 weeks.