Detailed Answer
In Utah, you can request an amendment to an incorrect police report informally through the agency or formally under the Government Records Access and Management Act (GRAMA). A police report is a “law enforcement record” under Utah Code Title 53, Chapter 10. If you believe the report contains wrong facts—like mistaken identity, wrong date, or incorrect location—you can follow these steps:
1. Gather Evidence
Compile documents, photos, or witness statements that prove the details in the report are incorrect. Organized evidence strengthens your request.
2. Contact the Law Enforcement Agency
Submit a written request to the records division or designated records officer. Include:
- Your name and contact information
- Report number and date
- Specific errors you want corrected
- Evidence supporting the change
Most agencies respond within 10 business days.
3. File a Formal GRAMA Correction Request
If the agency denies or ignores your amendment request, file a correction request under Utah Code §63G-2-204. Send a written petition to the records officer within 180 days after the agency’s response. The petition must state:
- That the record is inaccurate, incomplete, or misleading
- The corrections you seek
- Evidence supporting the corrections
4. Appeal to the State Records Committee
If the agency refuses to amend the record, you may appeal to the State Records Committee under Utah Code §63G-2-401. The Committee issues a written decision after a hearing.
5. Consider Internal Affairs or Civil Remedies
You can also file an internal affairs complaint. As a last resort, you may pursue a civil lawsuit for defamation if the incorrect report harms your reputation.
Helpful Hints
- Keep copies of all correspondence.
- Track deadlines: informal requests (10 days), GRAMA correction requests (180 days), appeals (60 days).
- Use clear, concise language in letters.
- Send requests via certified mail or use return receipt for proof of delivery.
- Consult an attorney if the agency denies your appeal or if you face potential legal risks.
Disclaimer: This article is for educational purposes only and does not constitute legal advice. Always consult a qualified attorney for your specific situation.