Detailed Answer
Disclaimer: This article is for informational purposes only and does not constitute legal advice.
1. Inventory of Estate Assets
Under Rhode Island law, you must file an inventory of the decedent’s assets with the probate court within 60 days of appointment and serve a copy on each heir and beneficiary. See R.I. Gen. Laws § 33-15-6. The inventory lists real property, bank accounts, investments, personal property, and other estate assets.
2. Annual Accounts
Each year after you qualify, you must prepare and file an annual account with the probate court. Within 30 days of filing, you must mail a copy to every heir, devisee, and legatee. See R.I. Gen. Laws § 33-15-10. The account shows income, expenses, distributions, and the remaining estate balance.
3. Final Accounting and Distribution
After paying debts, taxes, and administration costs, you must file a final account and petition for distribution. When the court approves your petition, distribute assets to heirs according to the will or Rhode Island intestacy rules. See R.I. Gen. Laws § 33-15-3. Provide each heir with a schedule of distributions and confirm when assets become available.
4. Heirs’ Right to Review Records
Heirs and beneficiaries can access estate records filed in the probate court, including inventories, accounts, pleadings, and correspondence. While Rhode Island statutes specify filing and mailing duties, court rules grant interested persons access to the probate file on request. You should promptly respond to heir requests for records.
5. Recommended Communications
Rhode Island law sets minimum filing duties, but you should maintain transparency. Send regular updates, answer heir inquiries in writing, and share important documents such as letters of administration, receipts, and court orders. Document all communications to build trust and avoid disputes.
Helpful Hints
- Track probate deadlines on a calendar to ensure timely filings.
- Use certified mail or delivery confirmation when serving copies to heirs.
- Keep a detailed ledger of estate transactions and correspondence.
- Provide heirs with a plain-language summary of key documents.
- Contact the probate clerk for guidance on accessing court records.