Disclaimer: This article is for informational purposes only and does not constitute legal advice. Consult an attorney for personalized guidance.
Detailed Answer
If you discover incorrect details in a police report filed by a Rhode Island law enforcement agency, you can request an amendment or add an attachment to clarify the facts. While the Rhode Island Access to Public Records Act (APRA) does not explicitly require every agency to correct errors, most departments maintain an internal process to review and respond to amendment requests.
Step 1: Identify the Records Custodian
Locate the contact information for the records division or custodian at the police department that prepared the report.
Step 2: Review APRA
Under R.I. Gen. Laws § 38-2-3, you have the right to inspect and copy public records. Many agencies allow you to submit a written request for correction or annotation. For statute text, see R.I. Gen. Laws § 38-2-3.
Step 3: Draft Your Request
Write a clear, concise letter or email that includes:
• Your name and contact information
• The police report number and date
• A detailed description of each inaccuracy
• Copies of supporting evidence (photos, medical records, witness statements)
Step 4: Submit the Request
Send your request via certified mail or secure email to the identified custodian. Retain proof of delivery or a delivery receipt.
Step 5: Await the Agency’s Response
Under APRA, the agency must acknowledge your request within ten business days and either:
• Amend the report or attach your statement of correction
• Deny the amendment, citing specific reasons
Step 6: Appeal a Denial
If the agency refuses your request, you may file an appeal with the Rhode Island Attorney General’s Office under R.I. Gen. Laws § 38-2-8. You must appeal within 15 business days of receiving the denial. For statute text, see R.I. Gen. Laws § 38-2-8.
Helpful Hints
- Be as specific as possible when describing inaccuracies.
- Compile all relevant evidence before submitting your request.
- Send your request via a trackable method and keep records of delivery.
- Follow up in writing if you don’t receive a response within ten business days.
- If your appeal is denied, consider consulting an attorney experienced in public records or administrative law.