Detailed Answer
Under Pennsylvania law, individuals can request amendments to police reports that contain inaccurate, incomplete or misleading information. While most correction processes are established at the local level, the Pennsylvania Right-to-Know Law (65 P.S. § 67.305) sets a framework for requesting corrections to official records maintained by an agency.
To support your request, you should gather documentation that directly addresses the specific inaccuracies. Common forms of evidence include:
- Photographs and Video Footage: Images or recordings that contradict the report’s description of events or property damage.
- Witness Statements: Sworn affidavits or signed statements from eyewitnesses detailing what they observed.
- Medical Records: ER reports, physician notes, or scans that verify injuries and timing inconsistent with the report.
- Receipts and Logs: Purchase receipts, transaction records, time-stamped entries (e.g., security logs, parking tickets) that refute time or location errors.
- Correspondence: Emails, text messages or social media messages that document conversations or admissions relevant to the incident.
- Expert Reports: Technical analyses from accident reconstruction experts or forensic specialists.
- Official Documents: Court orders, insurance papers, or other public records that clarify legal determinations or correct defamation of facts.
Once you compile the relevant evidence, submit a written request to the agency’s records office or custodian of records. Reference the exact report number and cite the Pennsylvania Right-to-Know Law provision. Attach copies of your supporting documents and clearly explain what needs to be amended. Follow up in writing if you do not receive a timely response.
Departments may allow you to submit a supplemental statement for inclusion in the report or may formally correct the report. If the agency denies your request, you can file an appeal through the Office of Open Records or consider civil action if your rights are violated. For more information on the Right-to-Know Law and filing appeals, visit the Pennsylvania Office of Open Records: openrecords.pa.gov.
Disclaimer: This article is for informational purposes and does not constitute legal advice. Consult a qualified attorney for advice on your situation.
Helpful Hints
- Identify the specific errors before gathering evidence.
- Make copies of every document you submit.
- Request a written confirmation of receipt.
- Be concise and factual in your explanation.
- Keep track of all communication and response deadlines.
- Consider consulting a lawyer if your request is complex or denied.