Detailed Answer
If you find errors or omissions in a police or incident report you received from a law enforcement agency in Oregon, you can ask the agency or responding officer to correct the record. Oregon’s Public Records Law lets you inspect and request amendments to inaccurate records. Below is a step-by-step process under Oregon law.
Step 1: Identify the Correct Agency or Officer
Determine which law enforcement agency handled your call or incident. This may be a city police department, county sheriff’s office, or state police. If you know the officer’s name or badge number, note it. You can find agency contact details on the department’s official website or by calling their non-emergency number.
Step 2: Submit a Written Correction Request
Send a written request to the agency’s Records Division or Public Records Officer. In your letter or email:
- Provide your full name, contact information, and the date of the incident.
- Specify the report number, officer name, or badge number if you have it.
- Clearly state which facts are incorrect and explain why they are wrong.
- Attach copies of any documents or evidence supporting your correction.
- Ask the agency to amend or annotate the record under Oregon’s Public Records Law.
Mail your request by certified mail with return receipt or send via email if the agency accepts it. Keep copies of everything you send.
Step 3: Follow Up and Appeal if Necessary
Oregon law requires agencies to respond “without unreasonable delay” to requests under ORS 192.345. If the agency refuses or ignores your request, you may:
- Contact the agency supervisor or internal affairs section to escalate the matter.
- File an administrative appeal with the agency’s custodian of records.
- File a petition in circuit court under ORS 192.420 to compel correction or release of records.
Keep detailed records of phone calls, emails, and mailed correspondence. Note dates, names of persons you spoke with, and summaries of conversations.
Disclaimer: This article provides general information about Oregon law and is not legal advice. Consult a qualified attorney for guidance on your specific situation.
Helpful Hints
- Always use certified mail or a delivery method with tracking for written requests.
- Be precise and concise when describing inaccuracies in the report.
- Attach clear evidence such as photos, security footage timestamps, or witness statements.
- Maintain a dedicated file of all correspondence and responses from the agency.
- If the agency stalls, consult an attorney about filing a court petition under ORS 192.420.
- Check the agency’s website for a records request form to streamline your application.