Disclaimer: This article is for informational purposes only and does not constitute legal advice. Consult an attorney for advice about your situation.
Detailed Answer
Under the Oklahoma Open Records Act (51 O.S. §24A.1 et seq., available at https://www.oklahomacode.org/51/24A-1), law enforcement reports are public records. Although the Act focuses on access, most Oklahoma agencies maintain internal policies allowing members of the public to request corrections or submit supplemental attachments to a police report. To request an amendment, follow these steps:
- Identify the report: Include the case number, date, and names of involved parties.
- Describe the inaccuracy: Clearly mark the specific text or fields you believe are incorrect.
- Explain the requested change: State the correct facts or data you want reflected.
- Attach documentation: Provide evidence that supports your version of events.
Supporting documentation may include:
- Eyewitness affidavits detailing what was observed.
- Body-camera or dash-camera video showing the incident.
- Transcripts of 911 calls or recorded communications.
- Photographs of the scene, injuries, or property damage.
- Medical records, repair invoices, or billing statements.
- Forensic reports or expert analyses (e.g., accident reconstruction).
Submit your written request and attachments to the custodian of records at the agency that drafted the report. Retain copies of everything you send. If the agency denies your request or fails to respond in a reasonable time, you may file for injunctive relief in district court under 51 O.S. §24A.15 (https://www.oklahomacode.org/51/24A-15). A successful court petition can compel the agency to attach your corrections or notes to the official report.
Helpful Hints
- Confirm the proper custodian and mailing address for record-correction requests.
- Title your request “Request to Amend Police Report” for clarity.
- Include a cover letter summarizing each correction and listing attachments.
- Send requests via both certified mail and email to document delivery.
- Follow up in writing if you receive no response within 30 days.
- Keep a master file of all correspondence, evidence, and delivery receipts.
- Consider consulting a lawyer if the agency refuses to supplement the report.