Detailed Answer
Disclaimer: This information is for general education only and does not constitute legal advice.
1. Identify the Error and Gather Evidence
First, review the police report carefully. Note the incorrect details—such as names, dates, locations or narrative facts. Gather evidence that proves the error. Evidence can include medical records, witness statements, or photographs.
2. Submit a Written Amendment Request
Send a written request to the law enforcement agency’s Records Division. Use certified mail or another trackable method. Include:
- Your full name and contact information
- Report number or incident date
- Description of each incorrect detail
- Supporting documents that demonstrate the correct information
Be clear and concise. Keep copies of your request and any attachments.
3. Rely on the Oklahoma Open Records Act
Under the Oklahoma Open Records Act (51 O.S. § 24A.2), agencies must respond within three business days to a public records request, including requests to amend. See 51 O.S. § 24A.2. If the agency agrees, it may correct the original report or add an addendum noting the error and correction.
4. Seek Judicial Review if the Agency Denies Your Request
If the agency denies your amendment request or fails to respond, you can file a lawsuit in district court under 51 O.S. § 24A.9 to compel compliance. See 51 O.S. § 24A.9. The court can order the agency to correct the record.
Helpful Hints
- Review the agency’s amendment policies on its website.
- Use clear, professional language in your request.
- Attach legible evidence that directly addresses each error.
- Confirm receipt of your request in writing.
- Track response deadlines under 51 O.S. § 24A.2.
- Consider consulting an attorney if the agency denies or ignores your request.