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Disclaimer: This article is for informational purposes only and does not constitute legal advice. Consult a qualified attorney for guidance tailored to your situation.

Detailed Answer

1. Initiate Probate and File Court Documents

1. Locate and file the decedent’s original will (if one exists) with the clerk of the probate court in the county where the decedent lived. Ohio Rev. Code 7092.22 (R.C. 2109.22).
2. Prepare an application for appointment of a personal representative (executor or administrator). Include:
   • Certified copy of the death certificate
   • Names and addresses of heirs and beneficiaries
   • Estimated value of the estate

   (R.C. 2109.229 and R.C. 2109.230: R.C. 2109.23).

3. Pay probate filing fees and court costs. Fees vary by county but generally range from $125 to $275.
4. Attend the court hearing (if scheduled). The judge issues letters testamentary or letters of administration, officially appointing your personal representative.
5. Obtain the letters of authority from the probate clerk. These letters authorize you to manage estate assets.

2. Publish Creditor Notices

After appointment, the personal representative must notify creditors.

1. Draft a notice to creditors including:
   • Name of decedent
   • Case number
   • Deadline to present claims (minimum six months from first publication)
   • Address for claim submission

   (Ohio Rev. Code 7113.167113.19: R.C. 2113.16, R.C. 2113.17).

2. Publish the notice once a week for three consecutive weeks in a newspaper of general circulation published in the county where the probate case is filed. Include the probate court’s name and case number. (R.C. 2113.18: R.C. 2113.18).
3. Mail the notice by regular mail to known creditors within three months of appointment.
4. File proof of publication and mailing receipts with the probate court. This typically involves submitting the newspaper affidavit and certified mail return receipts.
5. Wait at least six months from the first date of publication before distributing estate assets, to allow creditors time to file claims. (R.C. 2113.19: R.C. 2113.19).

Helpful Hints

• Start early. Gather the death certificate, will, and beneficiary information before you visit the courthouse.
• Confirm local rules. Probate courts may have unique forms or e-filing requirements.
• Use a reliable newspaper. Choose one approved by the probate clerk to avoid delays.
• Keep organized records. Maintain copies of all filings, notices, affidavits, and proofs of mailing.
• Consult deadlines carefully. Late creditor notices can expose you to personal liability.
• Consider professional help. A probate paralegal or attorney can streamline complex matters.