Disclaimer: This article provides general information under Ohio law. It is not legal advice. Consult a licensed attorney for guidance tailored to your situation.
Detailed Answer
Locating and identifying assets across county or state lines requires a systematic approach. Below are the primary steps and resources under Ohio law:
1. Real Property Records
- County Recorder: Deeds, mortgages and other conveyances. Search online or visit the county recorder’s office. See Ohio Rev. Code §5301.23 (Recorder: Record of Conveyance).
- County Auditor: Parcel maps, current valuations and tax history. Many auditor sites offer GIS mapping. See Ohio Rev. Code §5703.01 (Duties of County Auditor).
2. UCC Financing Statements
The Ohio Secretary of State maintains a central database of UCC (Uniform Commercial Code) filings for secured transactions. Search for liens against fixtures, equipment or accounts receivable under Chapter 1309. See Ohio Rev. Code Chapter 1309.
3. Business Entity Records
Search the Ohio Secretary of State’s Business Search to identify corporations, LLCs or partnerships. Filings often list principal places of business and registered agents. See Ohio Rev. Code §1701.10 (Filing of Articles of Incorporation).
4. Motor Vehicle Records
The Ohio Bureau of Motor Vehicles (BMV) maintains ownership and lien records for registered vehicles. You may request information if you demonstrate a legitimate interest. See Ohio Rev. Code §4503.02 (Registration; Certificate of Title).
5. Bank, Investment and Intangible Assets
- Bank accounts, stocks or bonds require subpoenas or written consent. Financial institutions protect customer privacy under federal and state law.
- Check county clerk of courts for judgment liens that attach to personal property.
6. Multistate and County-to-County Searches
If you suspect assets in other Ohio counties, repeat steps 1–5 at each county office or online portal. For out-of-state assets, consult that state’s recorder, auditor and secretary of state websites. Many jurisdictions offer free or fee-based online searches.
Helpful Hints
- Maintain a research log listing dates, document numbers and fees paid.
- Search name variations, including maiden names and business trade names.
- Consider professional skip-tracing services for hard-to-find debtors or owners.
- Verify public record access fees and any login requirements before visiting county offices.
- Be mindful of privacy laws that limit access to certain consumer or personal records.