Detailed Answer
Under Ohio law, police reports generally qualify as public records under the Ohio Public Records Act (Ohio Revised Code 149.432). While the statute does not spell out a formal “amendment” procedure, you can request corrections or updates by submitting a written request to the records custodian at the arresting or investigating agency. The request should:
- Identify the report: Include the report number, date, time, location, and officer name.
- State the correction: Clearly describe each error or omission and the change you seek.
- Cite the law: Reference ORC 149.432 and any relevant local policy on public records.
- Attach supporting documentation: Provide proof to substantiate the requested change.
The agency will forward your request to the officer or supervisor who originated the report. Within a reasonable time, that official will either make the correction or inform you in writing why the report remains unchanged. If the agency denies your request or fails to respond, you may pursue a writ of mandamus in the Ohio Court of Appeals for failure to comply, as allowed under ORC 149.43(E)2.
Types of Supporting Documentation
- Sworn affidavits or statements: A notarized statement from you or independent witnesses describing the true facts.
- Photographs and video: Dash-cam footage, body-cam video, or photos that contradict or clarify the report.
- Medical and repair records: Hospital bills, physician notes, auto repair invoices showing injury or damage details.
- Official documents: Accident reconstructions, EMS run reports, tow service records, or traffic camera logs.
- Government-issued IDs: To correct personal data (name spelling, date of birth, address).
If you gather new evidence after your initial submission, send an addendum referencing your original request. Keep copies of all materials and correspondence for your records.
Helpful Hints
- Send your request via certified mail or a tracked delivery service.
- Date-stamp and save copies of your letter and attachments.
- Follow up in writing if you don’t receive a response within two weeks.
- Review the agency’s public records policy, often posted on its website, for additional requirements.
- Consider consulting a lawyer if your mandamus petition becomes necessary.
Disclaimer: This article is for informational purposes only and does not constitute legal advice. Consult a licensed attorney in Ohio to discuss your specific situation.