How to Request an Amendment to a Police Report in Ohio
Disclaimer: This article is for informational purposes only and does not constitute legal advice. Consult an attorney for guidance tailored to your situation.
Detailed Answer
Under Ohio law, police reports are public records governed by the Ohio Public Records Act (Ohio Rev. Code § 149.43). While the Act grants you the right to inspect and obtain copies of law enforcement records, it does not include a statutory mechanism for direct amendments. However, you can pursue corrections through these steps:
1. Identify and Document the Error
Carefully review the police report and note each inaccuracy (dates, names, incident details, etc.). Gather supporting evidence—photos, witness statements, medical records—that clearly refute the incorrect information.
2. Submit a Written Request to the Records Custodian
Ohio Rev. Code § 149.43(B)(2) requires the agency to maintain a records custodian. Send a written request via certified mail or email to the custodian. Include:
- Your full name and contact information
- Report date and incident number
- Clear description of the inaccurate entries
- Copies of supporting evidence
- A request for correction or notation of the error
Keep a copy of your request and proof of delivery.
3. Follow the Agency’s Internal Review Process
Most Ohio law enforcement agencies have an internal affairs or professional standards division that handles complaints about inaccurate records. The agency should respond within a reasonable time—often 7–10 business days. If they correct the report, ask for a certified copy of the amended file.
4. Appeal a Denial Under Public Records Law
If the agency refuses to correct or note the error, you may invoke the administrative appeal process under Ohio Rev. Code § 149.43(C). Request a written denial. Then, within 30 days of that denial, file a petition in the Ohio Court of Common Pleas seeking an order to amend the record. You can find procedures at: Ohio Rev. Code § 149.43.
5. Consider Civil Remedies for Defamation or Privacy Violations
If the inaccurate information harms your reputation or privacy, you may have grounds for a defamation or invasion of privacy claim. Consult an attorney to evaluate your options under Ohio law.
Helpful Hints
- Be concise and polite when dealing with law enforcement personnel.
- Keep detailed records of every communication and submission.
- Verify the agency’s internal policy for record corrections online or by phone.
- Request written confirmations for any agreed-upon changes.
- If you hit a deadline, note that Ohio courts strictly enforce time limits for appeals.
- Seek free legal clinics or pro bono referrals if you cannot afford an attorney.