Detailed Answer
Under New Hampshire law, probate estate files are public records and anyone may request to examine or obtain copies. RSA 551:3 declares that wills and estate proceedings are open for inspection. To streamline your request to a county probate division, gather the following information:
- Decedent’s Full Legal Name
Use the exact name as it appears on the death certificate or will. - Date of Death
Provide the exact date, or, if unknown, an approximate year. - County and Probate Division
Identify the county where the probate case was filed. - Estate Case or Docket Number (if known)
This number appears on probate notices; it speeds retrieval. - Personal Representative or Executor’s Name
If you know who was appointed, include that name. - Your Relationship and Contact Information
Clerks often ask why you need the file (e.g., family history research, estate settlement) and how to reach you. - Proof of Identification
Some clerks require a government‐issued ID to confirm your identity before releasing certified copies. - Specify Document Type
Clarify whether you want to view the entire file or obtain specific documents (e.g., will, inventories, accountings). - Payment Method
Probate offices charge per‐page and certification fees. Check the county’s fee schedule or the New Hampshire Judicial Branch website.
Once you have this information, submit your request in one of the following ways:
- In Person at the county probate office counter.
- By Mail with a cover letter outlining the above details and a check for fees.
- Online if the county offers a digital request portal on the New Hampshire Judicial Branch site.
Refer to NH RSA 551:3 for the open‐records provision: rsa/html/XXXVI/551/551-3.htm. For general court records access, see RSA 91-A:4: 91-A-4.
Disclaimer: This article is for educational purposes only and does not constitute legal advice. Always consult an attorney or the probate clerk for guidance specific to your situation.
Helpful Hints
- Verify the probate division’s hours and any COVID‐19 restrictions before visiting.
- Ask if the county accepts electronic payment to speed processing.
- Request certified copies if you need them for legal or financial transactions.
- Keep a copy of your request letter and payment receipt for your records.
- If you face delays, politely follow up with the probate clerk by phone or email.