Disclaimer: This article is for educational purposes and is not legal advice.
Detailed Answer
When you file an injury claim in New Hampshire (NH), medical records and bills form the backbone of your evidence. Under NH law, these documents prove the extent of your injuries and support your request for compensation. Start gathering records immediately after an accident to build a clear timeline.
Here is a step-by-step approach:
- Identify all providers. List every doctor, hospital, urgent care, imaging center, physical therapist and specialist you visited after your accident.
- Prepare a written request and authorization. Use a HIPAA-compliant medical release form. Clearly state the dates of treatment and types of records you need.
- Send requests securely. Mail or email the signed authorization to each medical provider. Include a cover letter specifying you need both medical records and itemized bills.
- Be aware of state fees and deadlines. Under RSA 332-I, providers may charge up to sixty-five cents per page after the first 25 pages. They typically must respond within 30 days.
- Obtain itemized bills. Bills should break down each service by date and description. This clarity helps insurers and, if necessary, the court see the cost of your treatment.
- Review and index documents. Check all records for accuracy. Create an index or timeline so you and your attorney can quickly reference key treatments and bills.
- Submit records to insurers or for litigation. For insurance claims, follow your insurer’s submission guidelines. If you file a lawsuit, use the New Hampshire Superior Court Rule of Civil Procedure 34 for document production (NH R. Civ. P. 34).
- Handle disputes. If a provider refuses or delays, send a follow-up request and cite the relevant statute or rule. Consider hiring a paralegal service or attorney if issues continue.
- Maintain backup copies. Always keep certified copies or digital scans of records and bills. These backups protect you if originals are lost.
Helpful Hints
- Start requests within days of treatment to avoid missing documents.
- Request both electronic and paper records for safety.
- Track each request and response by date.
- Keep a dedicated folder or digital file for HIPAA release forms.
- Check each bill for duplicate charges or errors.
- Consult a legal professional if providers do not comply timely.