Disclaimer: This article is for informational purposes only and does not constitute legal advice. Consult an attorney to address your specific situation.
Detailed Answer
Under Missouri law, you have the right to inspect and request corrections to public records—such as police reports—under the Missouri Sunshine Law (RSMo § 610.100). While the statute guarantees access, it does not spell out a formal amendment procedure. Most law enforcement agencies maintain internal policies to review correction requests when supported by clear, verifiable evidence. Gathering the right documentation increases the likelihood that an agency will amend or annotate its report to reflect accurate facts.
Key Types of Supporting Documentation
- Body-Worn Camera Footage: Time-stamped video that directly contradicts or clarifies statements in the report.
- Dash-Camera Recordings: Video or audio from patrol car equipment showing events or statements omitted or mischaracterized.
- Witness Statements: Signed, written accounts from eyewitnesses that detail discrepancies between what occurred and what’s in the report.
- Medical or Forensic Records: Emergency room logs, medical exam reports or forensic analyses that confirm injuries, timelines or other factual points.
- Photographs and Videos: Timestamped images or recordings from bystanders, security cameras or personal devices.
- Transcripts of 911 Calls: Official call logs and recordings that establish who said what and when.
Suggested Amendment Procedure
- Identify Specific Errors: Compare your evidence against exact sections or statements in the police report.
- Prepare a Written Request: Address the department’s Records Division or Internal Affairs unit. Clearly reference report number and date.
- Attach Supporting Documents: Include copies of each item listed above, labeled and organized by page or paragraph.
- Request Confirmation: Send via certified mail or email and ask for a written receipt and timeline for review.
- Follow Up or Appeal: If you receive no response or a denial, file a complaint under RSMo § 610.100(4) or consult the Administrative Hearing Commission regarding public record disputes.
Helpful Hints
- Keep a log of all communications—dates, names and content of conversations.
- Use clear, objective language; avoid opinions or emotional statements.
- Refer to the exact page and line of the report you want corrected.
- Request a notation in the report even if full deletion or revision is denied.
- Involve an attorney early if the agency fails to address blatant errors.
- Keep copies of everything you submit and receive from the department.