Disclaimer: This article is for informational purposes only and does not constitute legal advice. Consult a qualified attorney for guidance on estate administration in Minnesota.
Detailed Answer
When a person dies in Minnesota, the court appoints an executor to manage the estate. One of the first tasks is obtaining an Employer Identification Number (EIN) from the IRS. An EIN acts like a Social Security Number for the estate and is required to open accounts, file tax returns, and pay debts or expenses.
- Complete IRS Form SS-4. Download “Application for Employer Identification Number” (Form SS-4) from the IRS: Form SS-4.
- Provide accurate information. In line 1, enter the decedent’s name and Social Security Number. On line 7b, write “Estate of [Decedent’s Name],” select “Estate” on line 10, and list the date of death on line 8a. In line 9a, provide the executor’s name and SSN.
- Submit the application. Apply online for immediate issuance at the IRS site: Apply for EIN Online. Alternatively, fax the completed Form SS-4 to the number in the instructions or mail it to IRS, Attn: EIN Operation, Cincinnati, OH 45999.
- Receive and record your EIN. Online applications yield an EIN immediately. Fax submissions typically take four business days; mailed forms can take four to six weeks. Keep the IRS confirmation notice for your records.
- Use the EIN for estate administration. With an EIN, you can open an estate bank account, file Form 1041 (U.S. Income Tax Return for Estates and Trusts), pay creditors, and complete final estate tasks.
Helpful Hints
- Confirm the executor’s authority by securing Letters Testamentary from the Minnesota Probate Court. See Minnesota Statutes §524.3-703 (link).
- Have a certified copy of the death certificate available; the IRS may request proof of death.
- List a street address (not a P.O. box) on Form SS-4 to prevent delays.
- If probate has not yet begun, you may still apply for an EIN using the “Estate of” designation on Form SS-4.
- Keep track of federal and Minnesota tax deadlines. Consider consulting an estate attorney to ensure compliance.