Contacting Michigan Law Enforcement to Correct an Official Report
Disclaimer: This article is for informational purposes only and does not constitute legal advice. Consult a qualified attorney to discuss your specific situation.
Detailed Answer
If you notice errors in a police or incident report prepared by a Michigan law enforcement agency, you can request a correction by following these steps:
- Gather Report Details. Note the report or case number, date, time, and location of the incident. Record the officer’s name or badge number if available.
- Review Your Copy. Obtain a copy of the report. You can request it under the Michigan Freedom of Information Act (FOIA), MCL 15.231 et seq. (MCL 15.231).
- Contact the Records Division. Call or visit the agency’s Records or Public Information Office. Many departments list FOIA and record amendment contacts on their website.
- Submit a Written Amendment Request. Provide a clear statement identifying each inaccuracy and supply any supporting evidence (photos, witness statements, or documents). Include your full name, contact information, and a copy of the original report.
- Agency Review and Response. Under FOIA, the agency must acknowledge your request within 5 business days and either grant or deny it in writing (MCL 15.235).
- Appeal a Denial. If the agency refuses to amend or fails to respond adequately, you can appeal to the head of the agency within 14 days of the denial. The head of the agency has 10 business days to respond.
- File a Civil Action. If your appeal is denied, you may file a lawsuit in circuit court within 180 days after the final determination. A court can order the agency to make corrections and award attorney fees (MCL 15.240).
Helpful Hints
- Always keep copies of all correspondence, requests, and receipts.
- Send written requests by certified mail or hand-deliver them for proof of delivery.
- Be as specific as possible when describing errors; vague requests may delay processing.
- Most agencies do not charge for a single copy or correction request, but check their FOIA fee schedule.
- If the report relates to a criminal case, you may also seek a correction through the court that handled your case under Michigan Court Rules.
- Consider consulting a Michigan attorney if your request is complex or if you encounter resistance.