Detailed Answer
Under Maryland law, county probate divisions (Registers of Wills) maintain estate files once someone files for administration or probate. These records become public under Estates & Trusts §1-105 (Official Records), subject to redaction of sensitive personal data. To request a file, a requester must provide sufficient information so the office can locate the correct estate. Below are the typical requirements:
- Decedent’s Full Name: Exactly as it appears on the original will or petition.
- Date of Death: Month, day, and year of death. If unknown, a narrow date range helps.
- Probate Case Number: If you have it, include the docket or case number from the Register of Wills index.
- County of Probate: Specify the county where the petition was filed (e.g., Baltimore County Register of Wills).
- Name of Personal Representative/Executor: This helps confirm you have the correct estate file.
- Requestor Contact Information: Full name, mailing address, phone number, and email (if applicable).
- Type of Copy: Certified copy (for court or legal use) or plain copy.
- Payment of Fees: Most counties charge per page plus a certification fee. Check the county Register of Wills fee schedule—many post fees online at registers.maryland.gov.
Requests may be submitted in person, by mail, or via online portal (if available). Include a self-addressed stamped envelope for mailed requests. Turnaround times vary by county; confirm processing times when you submit your request.
Helpful Hints
- Visit the specific county Register of Wills website to download any required request form.
- Before mailing, call the office to confirm fees and acceptable payment methods.
- If you lack the exact date of death, review local obituaries or online death indexes to narrow the search.
- Ask about expedited or same-day copy services if you are on a tight deadline.
- Keep a photocopy of your request and payment for your records.
Disclaimer: This article provides general information only and does not constitute legal advice. Consult an attorney or the Register of Wills for guidance specific to your situation.