Detailed Answer
If you discover incorrect details in a Maryland police report, you can ask the law enforcement agency to amend the record. Below are the steps you should follow:
- Obtain and Review the Report
First, request a certified copy of the report under the Maryland Public Information Act. You can submit a written request to the agency’s Records Division. See Md. Code Ann., Gen. Prov. § 4-101 et seq. (§ 4-101).
- Identify the Errors
Compare the report’s contents with your own notes and any other evidence (medical records, photos, witness statements). Note down each specific inaccuracy, including dates, times, names, or incident descriptions.
- Draft a Written Amendment Request
Prepare a letter addressed to the agency’s Records Custodian or the Internal Affairs Division. Include:
- Your full name and contact information
- Report number, date, and the officer’s name (if available)
- A clear description of each incorrect detail and the correct information you propose
- Copies of supporting evidence (medical reports, bills of sale, photographs, witness affidavits)
- Submit the Request
Send your amendment request by certified mail with return receipt or deliver it in person. Keep copies of everything you submit, including the mailing receipt or delivery confirmation.
- Follow Up and Appeal If Denied
State law requires agencies to respond within 30 days after receiving a public records request. If the agency refuses to amend the report, you can file an administrative appeal under the Maryland Public Information Act. See Md. Code Ann., Gen. Prov. § 4-1A-01 (§ 4-1A-01).
- Consider an Independent Auditing Agency
If your appeal fails, you can contact the Maryland Office of the Public Defender’s Civil Rights Division or a civilian review board if your jurisdiction has one. They can guide you on additional steps, including potential court action.
Helpful Hints
- Keep detailed notes and copies of every communication.
- Act promptly—errors may affect insurance claims or court deadlines.
- Use clear, concise language; list one error per bullet point.
- Attach signed witness statements whenever possible.
- Follow the agency’s specific submission guidelines, often posted online.
Disclaimer
This article is for informational purposes only and does not constitute legal advice. Consult a qualified attorney to discuss your specific situation.