Disclaimer: This article provides general information about Maine law and does not constitute legal advice. Consult a qualified attorney for guidance on your specific situation.
Detailed Answer
Under Maine law, agencies have internal processes for reviewing and amending police reports. While no single statute mandates a formal correction procedure, you can use the following steps to request updates:
- Identify the Report: Obtain the incident or case number, date, and agency name. You may request this basic information under the Maine Freedom of Access Act (FOAA). See 1 M.R.S. §402 for the right to inspect public records.
- Contact the Records Division: Locate the law enforcement agency’s records or public information office. Most municipal or state police websites list an email address, phone number, and mailing address for records requests.
- Submit a Written Request: Draft a clear letter or email including:
- Your full name and contact details.
- Specific sections or entries you believe contain errors.
- Supporting documents (e.g., medical records, repair bills, witness statements).
- Agency Review & Response: Agencies typically respond within 30 days. They will:
- Investigate the alleged inaccuracies.
- Amend or annotate the report if justified.
- Explain in writing if they decline to make changes.
- Appeal a Denial under FOAA: If the agency refuses to correct the report, file an administrative appeal under 1 M.R.S. §408-A within 60 days of the denial. Attach your original request and the agency’s response. See 1 M.R.S. §408-A.
- Engage the Public Access Ombudsman: If the denial stands, ask the Maine Attorney General’s Public Access Ombudsman to review your appeal under 1 M.R.S. §411-A. The Ombudsman can mediate between you and the agency. See 1 M.R.S. §411-A.
Helpful Hints
- Keep copies of every letter, email, and supporting document.
- Follow up by phone or email if you don’t receive a timely response.
- Stay polite and concise to facilitate cooperation.
- Check each agency’s website for specific form requirements and deadlines.
- If the process becomes complex, consider hiring an attorney to represent your interests.