Detailed Answer
Disclaimer: This article is for educational purposes only and does not constitute legal advice. Always consult a qualified attorney regarding your specific situation.
In Louisiana there is no express statutory procedure for amending a police report once it has been filed. However, most law enforcement agencies maintain internal policies allowing individuals to submit additional information or corrections. To maximize your chances of success, you should compile clear, credible evidence showing that the report’s original content is inaccurate or incomplete.
Your request should be submitted in writing to the records division or custodian of records at the law enforcement agency that prepared the report. Cite your right to inspect or obtain a copy of the report under the Louisiana Public Records Law (La. R.S. 44:31 et seq.) and reference any agency-specific policy on report amendments. You can review the Public Records Law here: La. R.S. 44:31.
Key types of documentation and evidence that support a request to amend a police report include:
- Sworn affidavits from eyewitnesses or participants, notarized and dated.
- Supplemental written statements by victims or complainants clarifying specific facts or correcting misstatements.
- Photographs and video recordings (e.g., surveillance footage, dash-cam videos, smartphone photos) that contradict or clarify entries in the original report.
- Official medical or hospital records documenting injuries, treatment dates, or conditions that differ from what the report describes.
- Receipts, invoices, or repair estimates (e.g., auto body shop bills, property damage appraisals) to substantiate the extent or timing of losses claimed.
- Expert reports or forensic analyses (e.g., accident reconstruction, digital forensics) that demonstrate errors in the initial findings.
- Court documents or filed pleadings containing admissions, judgments, or sworn testimony relevant to contradicting report details.
When you submit your request:
- Include a clear description of the specific facts you believe are inaccurate.
- Attach copies (never originals) of each piece of supporting evidence.
- Reference any applicable agency policy or state law (e.g., Public Records Law).
- Request written confirmation that your materials have been received and reviewed.
- Follow up in writing if you do not receive a timely response.
Helpful Hints
- Contact the records division by email first to learn the agency’s amendment procedures.
- Keep a detailed timeline of events, including when you first reviewed and requested changes to the report.
- Maintain an organized file of all correspondence, submissions, and agency responses.
- Request certified copies of any amended report or addendum the agency issues.
- Consider consulting an attorney if the agency repeatedly denies amendments or fails to respond.
- Be concise and professional in all written communications to the agency.
- Retain backups of all digital files and media you submit.