Disclaimer: This article is for general informational purposes and does not constitute legal advice. Consult an attorney for guidance on your specific situation.
Detailed Answer
1. Initial Notice to Heirs and Beneficiaries
Within 30 days of appointment, a personal representative must mail a notice of appointment and copies of the will to all heirs and known beneficiaries. Under Arizona Revised Statutes §14-3701, the representative mails this notice at estate expense. This step ensures heirs know about the probate proceeding and their right to information. ARS §14-3701.
2. Inventory and Appraisement
Within 120 days after receiving letters, the personal representative prepares an inventory of all assets and their values. The representative files the inventory with the court and sends a copy to each heir and interested party. This requirement comes from ARS §14-3704. Transparent asset reporting helps heirs track estate property. ARS §14-3704.
3. Periodic Accountings
The representative must file an initial account within nine months of appointment and at least annually thereafter until final distribution. Each accounting details receipts, disbursements, fees, and remaining assets. The representative serves this accounting on heirs and beneficiaries, giving them the chance to object. Arizona law governs this process under ARS §14-3901. ARS §14-3901.
4. Additional Duties and Information
- Maintain accurate records of all estate transactions.
- Provide heirs with copies of filings, such as creditor notices and petition orders.
- Respond promptly to reasonable requests for information about estate status.
- Distribute remaining assets only after court approval or upon final decree.
Helpful Hints
- Send all formal notices by certified mail to track delivery.
- Use a calendar or deadline tracker to meet inventory and accounting timelines.
- Keep digital and physical copies of notices, inventories, and accountings.
- Hold periodic status meetings or calls with heirs to maintain clear communication.
- Consider hiring a probate attorney or accountant if the estate has complex assets.