Disclaimer: This article provides general information and does not constitute legal advice. Consult a qualified attorney for advice on your situation.
Detailed Answer
When an individual passes away, the appointed executor must obtain an Employer Identification Number (EIN) for the decedent’s estate. The EIN, issued by the IRS, serves as the estate’s taxpayer identification number. You use this number to file federal tax returns, open bank accounts, and manage estate finances.
1. Confirm Your Appointment as Executor
Before applying for an EIN, ensure the probate court in Ohio issues your letters testamentary. Under Ohio Revised Code section 2113.18 (ORC 2113.18), these letters certify your authority to act on behalf of the estate.
2. Gather Required Information
Collect the following details:
- Decedent’s full legal name and Social Security number.
- Date and place of death.
- Primary estate mailing address.
- Your name and Social Security number or Individual Taxpayer Identification Number (ITIN).
- Reason for applying (e.g., “Probate Estate”).
3. Complete and Submit IRS Form SS-4
Complete Form SS-4, Application for Employer Identification Number. You can apply via:
- Online: IRS Online EIN Application. Available Monday–Friday, 7 a.m.–10 p.m. Eastern.
- Fax: Send the completed SS-4 to the fax number listed in the IRS instructions.
- Mail: Mail to the address indicated in the SS-4 instructions.
The IRS typically issues the EIN immediately online or within four weeks by fax or mail.
4. Record and Use the EIN
Keep the EIN confirmation notice with your estate records. Use the EIN to:
- File Form 1041, U.S. Income Tax Return for Estates and Trusts.
- Open bank and brokerage accounts for the estate.
- Report income and expenses of the estate.
Helpful Hints
- Use a dedicated estate mailing address to avoid confusion with personal mail.
- Maintain a checklist of estate assets and liabilities before applying.
- Verify the decedent’s Social Security number to prevent IRS processing delays.
- Keep copies of all filings and correspondence for your records.
- Contact the IRS at 800-908-9946 for EIN assistance if you encounter issues.
This guide is for educational purposes and does not replace professional legal advice.