Obtaining an EIN for a Louisiana Estate: Detailed Answer

Disclaimer: This article provides general information only and does not constitute legal advice. Consult a qualified attorney for your specific situation.

What Is an EIN and Why Does the Estate Need One?

An Employer Identification Number (EIN) is a nine-digit number issued by the Internal Revenue Service (IRS). Louisiana estates use an EIN to open bank accounts, file federal tax returns, and report estate income. Executors must obtain an EIN before handling most financial transactions on behalf of the estate.

Step-by-Step Process to Obtain an EIN

1. Confirm Your Appointment as Executor. Make sure the court issues Letters Testamentary or Letters of Administration. In Louisiana, courts follow the Louisiana Code of Civil Procedure, Title V, Successions. You must present this document to the IRS when applying.
2. Gather Required Information.
   • Name of the decedent and date of death.
   • Executor’s name, mailing address, Social Security number.
   • Legal name of the estate (usually “Estate of [Decedent Name]”).
   • Estate’s mailing address.
3. Apply Online (Recommended). Visit the IRS website and complete the online EIN application. You must finish in one session. Upon verification, you receive your EIN immediately.
   Apply for an EIN Online
4. Apply by Fax or Mail (Alternative).
   • Complete IRS Form SS-4, “Application for Employer Identification Number.”
   • Fax the form to the appropriate IRS fax number (see SS-4 instructions) or mail it to: Internal Revenue Service, Attn: EIN Operation, Cincinnati, OH 45999.
   • Fax applications are processed in about four business days; mailed forms take up to four weeks.
5. Record and Use the EIN. Keep the EIN Confirmation Letter with the estate records. Use the EIN for:
   • Opening estate bank accounts.
   • Filing federal estate tax returns (Form 1041).
   • Reporting any income earned by estate assets.

Timing and Common Pitfalls

Apply for the EIN soon after receiving your Letters Testamentary. Without an EIN, you cannot open a bank account in the estate’s name or file tax returns. If you apply by mail, plan for processing delays.

Helpful Hints

• Review Form SS-4 instructions carefully to avoid errors.
• Keep a digital and physical copy of your EIN confirmation.
• If you misplace the EIN, call the IRS Business & Specialty Tax Line at 800-829-4933.
• Use the estate EIN—never your personal SSN—when handling estate business.
• Consult a Louisiana attorney if you encounter estate-specific issues under the Louisiana Code of Civil Procedure, Title V.

Disclaimer: Laws vary by situation and change over time. This article is for informational purposes only and does not constitute legal advice.