Detailed Answer
Overview
When you file a lost wage claim with Washington State’s Department of Labor & Industries (L&I), you must list your employer’s legal name. A “doing business as” (d/b/a) name alone can lead to processing delays or denials. This guide explains how to spot and correct discrepancies between the d/b/a and the employer’s official name.
1. Understanding the Employer’s Legal Name
Under the Washington Industrial Insurance Act (Title 51 RCW), L&I uses the employer’s legal entity to track insurance coverage and claim responsibilities. RCW 51.04.010 defines an “employer” as any person or entity that pays wages.
RCW 51.04.010 Definitions
2. Verifying the Legal Name
To confirm the correct name:
- Search the Washington Secretary of State’s business database: https://ccfs.sos.wa.gov/#/
- Check your W-2 or payroll stubs for the entity listed under “Employer.”
- Review your offer letter or employment contract for the formal business name.
3. Completing the Lost Wage Claim Form
Use L&I’s F245-027-000 form (“Claim for Allowance of Adjustment of Claim for Time Loss”) or its online equivalent. Enter the exact legal name you confirmed. A mismatch between your form and L&I’s records may require an amendment.
4. Correcting a Discrepancy
If you already submitted a claim under a d/b/a name, you must:
- Contact L&I Claims Services at 1-800-547-8367. Explain the discrepancy and request to update the employer’s name on your file.
- Submit a signed amendment on form F245-037-000 (“Claim Change Request”).
- Provide supporting documents such as a copy of your pay stub or the Secretary of State registration showing the legal name.
5. Key Statutes and Regulations
- RCW 51.04.010 (Definitions)
- RCW 51.28.070 (Time-loss compensation)
- L&I Form F245-027-000
Disclaimer: This article is for informational purposes only and does not constitute legal advice. Consult an attorney or L&I for guidance on your specific situation.
Helpful Hints
- Always keep copies of pay stubs and claim forms.
- Use the exact spelling and punctuation of the legal name.
- Follow up in writing after any phone call with L&I.
- Track your claim number and any amendment requests.
- Seek assistance from a workers’ advocate or attorney if L&I denies your update.