Detailed Answer
When you file a lost wage claim in Rhode Island, you must name the correct legal entity. The Rhode Island Payment of Wages Act requires you to identify your employer’s registered name. You can file a wage complaint with the Rhode Island Department of Labor and Training (DLT) under R.I. Gen. Laws § 28-14-5. If you list only a “doing business as” (d/b/a) name, the DLT may delay your claim or ask for additional information.
First, verify the employer’s legal name using the Rhode Island Secretary of State’s business search at business.sos.ri.gov. Note the full corporate or LLC name along with any registered d/b/a names. For example: “Sunset Café, LLC d/b/a Sunset Bistro.”
On the DLT claim form, enter the legal entity name as it appears in state records. Include the d/b/a in parentheses or on a separate line immediately below, and provide the employer’s address and, if available, their federal Employer Identification Number (EIN). This ensures the agency locates the correct business file and processes your wage claim without unnecessary delays.
To further clarify the discrepancy, attach a brief cover letter explaining the difference between the d/b/a and the legal name. Include a screenshot or printout of the Secretary of State record. Keep copies of all documents you submit. The DLT typically investigates within 45 days of receiving a complete wage complaint. If the employer contests liability, you can request a hearing before a DLT hearing officer.
Disclaimer: This article is for informational purposes only and does not constitute legal advice.
Helpful Hints
- Use the Rhode Island Secretary of State’s corporate search to confirm the official business name.
- List the legal entity name first, then the d/b/a on your claim form.
- Attach a copy of the d/b/a registration or certificate if available.
- Include the employer’s mailing address and, if known, their federal EIN for accurate identification.
- Send your wage claim and any attachments via certified mail to the DLT to track delivery.
- Retain copies of all correspondence, forms, and supporting documents in case of a dispute.