Disclaimer: This article is for informational purposes only and does not constitute legal advice. Consult an attorney for guidance tailored to your situation.
Detailed Answer
When you file a personal injury claim in Nevada, medical records and bills serve as critical proof of your injuries and related expenses. Follow these steps to gather and submit the necessary documentation:
1. Identify Relevant Providers
List every medical professional and facility that treated you for the injury. Include doctors, urgent care clinics, hospitals, physical therapists, chiropractors and any other specialist.
2. Submit a Written Request for Records
Under Nevada law, providers must release your records upon written request. See NRS 629.061 (Release of medical records). Your request should include:
- Your full name, date of birth and address
- Date(s) of treatment
- Specific records requested (e.g., X-rays, physician notes, lab reports)
- Signature and date
3. Sign HIPAA Release Forms
Federal HIPAA rules require a signed authorization before disclosing medical records. Most facilities provide their own HIPAA release form. Ensure the form states:
- Who can release your information
- Who can receive it (you or your attorney)
- Expiration date or event
4. Obtain Itemized Bills and Explanation of Benefits
Medical bills show the cost of each service. Also request Explanation of Benefits (EOB) from your health insurer to confirm payments and outstanding balances. Organize bills by date and provider.
5. Organize and Summarize Records
Create a table or chronological file that includes:
- Date of service
- Provider name
- Type of treatment
- Associated cost
This summary helps adjusters and opposing counsel quickly understand your treatment timeline and expenses.
6. Submit to Insurer or Attorney
Send certified copies of your records and bills to the insurance adjuster or your attorney. Consider tracking delivery with a return receipt. If you represent yourself, send records via certified mail with a cover letter explaining your claim and listing attachments.
7. Respond to Discovery Requests
In lawsuit proceedings, the opposing party may serve discovery requests for medical records. Promptly produce the requested documents under the Nevada Rules of Civil Procedure. Failure to comply can lead to sanctions.
Helpful Hints
- Keep originals safe; send only copies.
- Follow up in writing if providers delay your request beyond 30 days.
- Review records for accuracy; correct any errors.
- Use clear file labels (e.g., “2024-03-15 – MRI Report”).
- Store digital copies in an encrypted folder for easy sharing.
- Maintain a list of all communication (calls, emails) regarding your record requests.
- Consult an attorney if providers claim undue fees for copying records.