Disclaimer: This article does not constitute legal advice. It is for informational purposes only.
Detailed Answer
If you suffered injuries in a Vermont car accident, documenting and submitting your medical treatment records is crucial. Courts and insurance companies rely on thorough documentation to evaluate your claim. Below are step-by-step guidelines under Vermont law.
1. Collect All Relevant Medical Records
- Emergency treatment records from hospitals or urgent care.
- Provider notes from primary care physicians and specialists.
- Imaging reports (X-rays, MRIs, CT scans).
- Physical therapy, chiropractic, or rehabilitation records.
- Prescription records and pharmacy receipts.
2. Request Records from Providers
Submit a written request to each medical provider’s records department. Under Vermont law, you have a right to access your records. See 18 V.S.A. § 9424. Include:
- Your full name, date of birth, and contact information.
- Date(s) of treatment and provider details.
- Signed HIPAA authorization. (45 C.F.R. § 164.508).
3. Review and Organize Records
Once received, verify the records cover all treatment dates. Organize records chronologically and create an index. Highlight key entries, such as diagnoses, treatment descriptions, and dates of service.
4. Prepare Your Submission Package
Insurance companies often require:
- Itemized medical bills matching treatment dates.
- Provider narratives or summaries.
- Copies of diagnostic images and reports.
- A signed authorization for ongoing records release.
Send your package via certified mail or the insurer’s online portal. Retain proof of delivery.
5. Submitting During Litigation
If you file a lawsuit, use the Vermont Rules of Civil Procedure. Under Vermont Rules of Civil Procedure, Rule 34, request and produce documents including medical records. Work with your attorney or, if self-representing, serve discovery requests and responses.
6. Keep Copies and Track Deadlines
Maintain a digital and physical copy of every document. Track Vermont’s statute of limitations for personal injury claims (generally three years under 12 V.S.A. § 511).
Helpful Hints
- Use standardized HIPAA release forms to speed up requests.
- Request electronic records in PDF to simplify sharing.
- Follow up with providers if you don’t receive records within 30 days.
- Log phone calls and correspondence with insurers and providers.
- Review your insurance policy for any medical payment benefits.