Detailed Answer
If you find incorrect details in a Utah police report, you may ask the law enforcement agency to amend the record under the Utah Government Records Access and Management Act (GRAMA). Follow these steps to ensure your request meets statutory requirements:
1. Obtain a Copy of the Report
First, request a certified copy of the police report. Under GRAMA, records custodians must provide copies upon request. Having the report in hand helps you identify specific errors and reference page and line numbers.
2. Prepare a Written Amendment Request
Submit your request in writing to the agency’s records custodian. Include:
- Your full name, contact information, and date of birth.
- The report’s file number or incident number.
- Exact location of each alleged inaccuracy (page, paragraph, line).
- Clear explanation of why each detail is incorrect.
- Supporting documentation (e.g., photos, medical records, witness statements).
Reference Utah Code Ann. § 63G-2-204, which allows you to request corrections or amendments to records that are inaccurate.
3. Agency Response Timeline
The records custodian must respond within 10 business days. They will either:
- Amend the report as requested and provide you a copy;
- Notify you in writing of their refusal, detailing the reasons and your appeal rights.
4. Appeal a Denial
If the agency denies your request, you can appeal to the State Records Committee. File your appeal within 30 days of denial, citing Utah Code Ann. § 63G-2-402. The committee will review the record and your evidence, then issue a written decision.
5. Next Steps if Amendment Is Granted
- Obtain the corrected report and confirm all changes.
- Inform any parties who received the original report (insurance companies, attorneys) of the amendment.
- Keep a file with both versions and correspondence.
Disclaimer: This article provides general information about Utah law and does not constitute legal advice. Consult an attorney for advice specific to your situation.
Helpful Hints
- Check agency websites for GRAMA request forms and fee schedules.
- Make all requests and appeals via certified mail to track delivery.
- Keep detailed notes of phone calls and in-person visits with agency staff.
- Gather strong supporting evidence to bolster your amendment request.
- If you miss a deadline, contact the agency immediately to request an extension.