Detailed Answer
Under Utah law, you can request corrections to police reports through the Government Records Access and Management Act (GRAMA). Utah Code § 63G-2-204 grants individuals the right to request access, correction, or amendment to public records. This process ensures accuracy in official documents.
Step 1: Identify the Correct Agency or Officer
Determine which law enforcement agency or specific officer responded. Check your report for the agency name (e.g., local police department, county sheriff’s office, Utah Department of Public Safety). Contact the agency’s records division or use the officer’s contact information listed on the report.
Step 2: Gather Necessary Information
Collect details such as the report number, date, time, location, and a clear description of the errors you want to correct. Include copies of any supporting documents, photos, or witness statements that verify the inaccuracies.
Step 3: Submit a Written Request Under GRAMA
Send a written request to the records custodian of the agency, referencing Utah Code § 63G-2-204. Your request should:
- State you are seeking a correction or amendment to a government record.
- Include the report number and details of the inaccuracies.
- Provide evidence supporting your requested changes.
- Include your contact information for any follow-up questions.
Step 4: Await Response and Review Decision
The agency must acknowledge your request within 10 business days and respond within 21 business days under Utah Code § 63G-2-203. If they approve the correction, they will amend the record and provide the updated document. If they deny the request, they must provide a written explanation for the denial and notify you of your appeal rights.
Step 5: Appeal If Necessary
If the agency denies your request, you can appeal to the State Records Committee within 30 days. See Utah Code § 63G-2-401 for appeal procedures. The committee will review your request and the agency’s decision, then issue a final order.
Disclaimer: This article is for educational purposes only and does not constitute legal advice. Consult an attorney for guidance specific to your situation.
Helpful Hints
- Keep copies of all correspondence and evidence.
- Be clear and concise when describing the errors.
- Follow up with the agency if you do not receive a timely response.
- Document all phone calls, including dates, times, and names.
- Consider consulting an attorney if the process becomes complex or contested.