Detailed Answer
If you discover an error in a police report prepared by a Rhode Island law enforcement officer or agency, you can request a correction by following these steps:
- Identify the reporting agency. Confirm which department or agency authored the report (e.g., city police department, state police).
- Obtain a certified copy of the report. Under the Rhode Island Access to Public Records Act (RIPRA), you may request records from a public agency. See RI Gen. Laws § 38-2-2 (RIPRA § 38-2-2).
- Review the report for inaccuracies. Note the specific entries you believe are incorrect, including page, section, and line number if possible.
- Draft a written correction request. Address it to the Records Division or the Chief’s office of the reporting agency. Include:
- Your name, address, and case or report number.
- A clear statement of each inaccuracy and the correct information you propose.
- Any supporting documentation (photos, witness statements, receipts).
- Submit your request. Deliver your letter by certified mail or in person, keeping proof of delivery. Include a self-addressed stamped envelope for the agency’s response.
- Pay required fees. Agencies may charge a nominal fee for copies or administrative time. Check the department’s fee schedule.
- Allow time for response. Under RIPRA, agencies must answer public-records requests within 10 business days (RIPRA § 38-2-3). The agency may grant the correction, partially revise the entry, or deny your request in writing.
- Escalate if necessary. If the agency denies your request or fails to respond, you can appeal to the Rhode Island Attorney General’s Open Government Unit (Visit riag.ri.gov) or file a petition in Superior Court to compel amendment.
Hypothetical Example: Jane Doe receives a crash report stating she ran a red light. She believes the light was green. She requests a certified copy under RIPRA, marks the alleged error, and attaches timestamped dashcam video. She sends a correction letter to the Providence Police Department Records Division, requesting the officer amend the narrative. The department reviews her evidence and updates the report accordingly.
Disclaimer: This article is for educational purposes only and does not constitute legal advice. Consult a qualified attorney for guidance on your specific situation.
Helpful Hints
- Always keep copies of all correspondence and proof of delivery.
- Be concise and factual in your correction request.
- Include any objective evidence that supports your claim.
- Review the agency’s public records policy for fee schedules and submission guidelines.
- Follow up in writing if you don’t receive a timely response.