Detailed Answer
When an estate administrator in Washington has limited information about potential heirs, a systematic approach helps locate and verify beneficiaries. Washington’s probate laws (Title 11 RCW) require administrators to exercise due diligence before distributing assets. Here’s how you can proceed:
Step 1: Gather Known Records
Start with any documents left by the decedent: wills, trust instruments, letters, address books, email contacts and social media profiles. Identify names, relationships and last known addresses. Even minimal clues—like a nickname—can guide your search.
Step 2: Search Vital Records
Request certified copies of birth, marriage, divorce and death records from the Washington Department of Health. These records reveal parentage and spousal information. Use the online portal or mail-in forms: https://www.doh.wa.gov/RecordSearch.
Step 3: Review Court and Public Notices
Under RCW 11.04.020, personal representatives must give notice to known heirs. If heirs remain unknown after reasonable inquiry, you can petition the court for notice by publication under RCW 11.28.150. The court will approve a newspaper or online publication to reach unlocated heirs: RCW 11.28.150. Keep proof of publication for the court record.
Step 4: Use Genealogical and Online Resources
- Search federal census records and Social Security Death Index via genealogy websites.
- Consult local library archives for obituaries and county histories.
- Use public-record databases to trace property deeds, voter registrations and court filings.
Step 5: Consider Professional Assistance
When the search stalls, hire a probate genealogist or a missing-heir locator service. These professionals use proprietary databases and investigative methods. Weigh fees against the estate’s value and complexity.
Helpful Hints
- Keep a detailed log of all searches, contacts and results.
- Verify identities through multiple sources before assuming relationships.
- Review military service records via the National Archives for family links.
- Use FOIA requests for Social Security Number verification through the SSA Numident file.
- Check online probate case indexes for related estates and family petitions.
Disclaimer: This article is for educational purposes only and does not constitute legal advice.