Disclaimer: This article is for educational purposes only and does not constitute legal advice.
Detailed Answer
In Wisconsin, individuals may inspect and request corrections to police reports under the state’s Public Records Law. While the law (Wis. Stat. § 19.35) only requires agencies to provide access, many departments maintain a voluntary amendment process for factual errors.
Step 1: Obtain a Copy of the Report
Submit a written request to the records custodian of the law enforcement agency that prepared the report. Under Wis. Stat. § 19.35, agencies must respond within 10 business days. Provide the case number, incident date, and your contact details.
Step 2: Identify and Document Inaccuracies
Carefully compare the report to your records. Note each incorrect detail—such as names, dates, times, or descriptions of events. Gather supporting evidence, like medical records, photos, or witness statements.
Step 3: Submit a Formal Amendment Request
Draft a clear, concise letter stating each error and the correct information. Attach copies of supporting documents. Address the letter to the agency’s records custodian or designated correction officer. Request written acknowledgment of your submission.
Step 4: Follow Up and Appeal if Necessary
If the agency agrees, it may issue a corrected report or attach an addendum. If it denies your request or fails to respond, you can file an appeal under Wis. Stat. § 19.37, which governs review of denied public records requests. Provide a copy of your original request and any denial correspondence when appealing.
Additional Remedies
For persistent errors that harm your reputation, you may consider a civil claim for defamation. You can also file an internal complaint with the agency’s Professional Standards Unit or your city’s Police and Fire Commission.
Helpful Hints
- Keep a detailed log of all communications and response dates.
- Use certified mail or another trackable method for your requests.
- Attach only relevant supporting evidence to avoid unnecessary delays.
- Be concise and professional in your correspondence.
- Consult a qualified attorney if the process stalls or if you plan to pursue legal action.
- Review your local agency’s website for any specific forms or fee schedules.