Disclaimer
Disclaimer: This article is for general informational purposes only and does not constitute legal advice. Consult an attorney for advice regarding your specific situation.
Detailed Answer
Step 1: Obtain a Copy of the Police Report
Under Vermont’s Public Records Law, you have a right to inspect and copy public records, including police reports. See 1 V.S.A. § 316. Contact the records custodian at the law enforcement agency that prepared the report. Submit a written request describing the incident and requesting a full copy of the report.
Step 2: Review the Report and Identify Errors
Carefully read every section of the report. Note inaccuracies—such as wrong dates, names, addresses or descriptions of events. Gather documentation that supports the correct facts, for example medical records, receipts, photographs or witness statements.
Step 3: Submit a Written Amendment Request
Write a formal letter to the police records custodian. Include:
- Your name, address and contact information.
- The report number or incident date.
- A clear description of each incorrect detail and the correct information.
- Copies of supporting documents.
Reference your right to request correction under the Public Records Law and associated regulations. Address the letter to the Records Custodian or Records Supervisor at the agency.
Step 4: Follow Up and Appeal if Necessary
The agency typically responds within a statutory time frame (often 10–15 business days). If the agency agrees, they will amend the report or attach your statement of correction. If they deny or ignore your request, you can file an appeal:
- Internal appeal with the head of the law enforcement agency.
- Formal appeal to the Vermont Public Records Office at the Attorney General’s Office under 1 V.S.A. § 318. You may request a review by the Public Records Ombudsman.
Keep copies of all correspondence and record dates of phone calls or meetings.
Helpful Hints
- Be precise: Clearly identify each error and the exact correction you seek.
- Stay professional: Use polite, formal language in your letters.
- Keep records: File all emails, letters and confirmations of receipt.
- Act quickly: Request corrections as soon as you discover errors.
- Seek legal help: If the agency still refuses, consult an attorney experienced in public records or administrative law.