Detailed Answer
If you discover incorrect details in a South Carolina police report, follow these steps to request a correction or addendum:
- Obtain a Certified Copy of the Report
Under the South Carolina Freedom of Information Act (SC Code §30-4-20 et seq.), request a certified copy from the law enforcement records division. Review every page and note the specific errors (names, dates, facts, or narrative). - Prepare a Written Correction Request
Draft a clear, concise letter addressed to the agency’s records custodian or Internal Affairs unit. Include:- Your name, contact information, and report number.
- A list of each inaccuracy with page, section, and line references.
- Supporting documentation or sworn affidavits (e.g., medical records, witness statements).
- A request to append a supplemental statement or amend the report.
- Submit and Follow Up
Deliver your request by certified mail or in person. Ask for a receipt. If the agency has an online portal, upload your documents there. Allow 10–15 business days for a response. If you don’t hear back, follow up in writing. - Review the Agency’s Response
The agency may agree to:- Attach a supplemental report clarifying or correcting disputed facts.
- Amend the narrative if the error originated from transcription or data entry.
If it refuses, ask for a written explanation of denial and the name and title of the decision-maker.
- Appeal or Seek Oversight
• If the agency denies your request, you may pursue an appeal under SC FOIA (SC Code §30-4-100) by filing a petition in Administrative Law Court within 30 days of the denial.
• File a complaint with the South Carolina Law Enforcement Division (SLED) at sled.sc.gov if you suspect misconduct or bad faith handling of your request.
Helpful Hints
- Keep copies of every communication and proof of delivery.
- Be specific: vague requests slow down the process.
- Use notarized affidavits for stronger evidentiary weight.
- Maintain professional, factual tone—avoid emotional language.
- Consider consulting an attorney if the report affects pending charges or civil claims.
Disclaimer: This article is for educational purposes and does not constitute legal advice. Always consult a licensed attorney to address your specific situation.