Detailed Answer
Under Tennessee law, any person who believes a police report contains inaccurate, incomplete, or misleading information may request a correction through the Public Records Act. Tennessee Code Annotated § 10-7-503 requires the public records custodian to review and, if warranted, amend the record within 30 days of a written request. To meet this standard, you must clearly establish the nature of the error and provide supporting documentation.
Key categories of evidence and documentation include:
- Original Report & Identification: Attach a copy of the report highlighting the specific inaccuracies and include a government-issued photo ID to verify your identity.
- Witness Statements or Affidavits: Obtain signed, notarized statements from individuals who observed the incident and can attest to the correct facts.
- Photographs & Video Recordings: Submit body-worn camera, dashcam footage, 911 video logs, or personal photos that contradict or clarify details in the report.
- Audio Transcripts: Provide 911 call recordings or transcripts that establish a timeline or dispute inaccurate observations.
- Medical & Hospital Records: Include emergency room notes, doctor’s reports, or injury assessments to correct any mischaracterized injuries or medical facts.
- Official Documents & Correspondence: Attach relevant items such as insurance claims, repair estimates, receipts, or emails that support the factual corrections.
To initiate the amendment process, draft a concise written request to the police department’s records custodian. Clearly identify the report (date, case or report number), describe each inaccuracy, and attach all supporting evidence. Cite Tennessee Code Annotated § 10-7-503 (link to statute). The custodian must either amend the report and notify you or deny the request with written reasons within 30 days.
Disclaimer: This article is for educational purposes only and does not constitute legal advice. Consider consulting a qualified attorney for personalized guidance.
Helpful Hints
- Organize your request: Label each exhibit and reference it in your written explanation.
- Keep copies: Maintain duplicates of all documents and correspondence you submit.
- Follow up in writing: Send your request via certified mail or email and request a delivery receipt.
- Track deadlines: Mark the 30-day response window on your calendar and send a polite reminder if necessary.
- Check local policy: Some departments have internal procedures for corrections—review their website or records manual.
- Seek professional help: If the department denies your request, consider consulting a lawyer experienced in public records or civil rights law.