Disclaimer: This article is for educational purposes only and is not legal advice.
Detailed Answer
In Oregon, police reports are public records governed by the Oregon Public Records Law (ORS 192.311). While you cannot force an officer to rewrite the original narrative, you can ask the law enforcement agency to attach your correction or statement of disagreement to the official file.
- Obtain the report. Send a written public records request to the Records Custodian of the responding agency. Under ORS 192.440, the agency must respond within five business days with either the record or a denial.
- Draft your amendment request. In a clear, concise letter, include:
- The case number, date, and location of the incident.
- A description of each incorrect detail and the accurate information you believe should appear.
- Any supporting documents (e.g., photos, communications, witness statements).
- Submit your request. Mail or deliver your letter and attachments to the Records Custodian by a trackable method. Keep copies of everything for your records.
- Follow up or appeal. If the agency denies your request or does not respond, you can seek an internal agency review under ORS 192.460. If that fails, you may petition the circuit court under ORS 192.450 to compel the agency to attach your statement.
Helpful Hints
- Be precise: Quote the exact wording you dispute and explain why it’s wrong.
- Organize evidence: Label and reference supporting documents clearly in your letter.
- Track deadlines: Note when you mailed your request and any agency responses.
- Stay professional: A respectful tone increases the chance of cooperation.
- Keep copies: Retain duplicates of all correspondence and attachments.