Detailed Answer
Under Alabama law, police reports are public records governed by the Alabama Open Records Act. Although the Act does not create a formal process to amend a report, most law enforcement agencies maintain an internal review procedure for correcting inaccuracies. You begin by submitting a written request to the agency’s records division. Provide clear descriptions of each error and attach supporting evidence. Agencies must respond within seven days under Ala. Code § 36-12-40.
Relevant Alabama Laws
- Ala. Code § 36-12-40: Requires agencies to make public records available for inspection or copying within seven days.
- Ala. Code § 36-12-40(c): Provides remedies, including court action, if a records request is wrongfully denied.
Requesting Corrections to a Police Report
While no statute expressly outlines an amendment process, agencies follow these steps:
- Address a signed, written request to the public records officer or records division.
- Identify the report by incident or case number, date, and officer name.
- List each inaccuracy and explain why it is incorrect.
- Attach copies of supporting evidence.
- Send via certified mail or hand delivery and keep proof of receipt.
Supporting Evidence and Documentation
- Audio/video files: dashcam, body camera, 911 calls or surveillance footage.
- Photographs: images of the scene, injuries, or property damage.
- Witness statements or affidavits: written, signed, and notarized when possible.
- Medical records: treatment notes, imaging reports, and billing statements.
- Official documents: repair receipts, tow invoices, citations, or court filings.
- Expert analyses: forensic, accident reconstruction, ballistic or medical expert reports.
- Physical evidence: seized items, damaged property, or clothing.
Organize exhibits by label and reference them clearly in your request. Track all communications, noting dates, times, and recipient names.
Disclaimer: This article is for general informational purposes and does not constitute legal advice.
Helpful Hints
- Verify the agency’s internal policy for corrections before you write.
- Stay concise and factual—avoid emotional language.
- Keep originals of all evidence; submit only copies unless requested.
- Follow up in writing if you don’t receive a response within seven days.
- If the agency denies or ignores your request, file suit under the Open Records Act within 45 days of denial.